Activity Logs

Activity Logs

Overview

The Activity Logs page provides visibility into all actions taken across business account. It helps business owners monitor staff activities, track operational changes, and maintain accountability within the system. To protect sensitive operational history, access to Activity Logs is restricted to Owner and Admin roles only.

Purpose of the Activity Logs Page

The Activity Logs module is designed to:

  • Track every action taken by users across different modules

  • Improve transparency and internal auditing

  • Support accountability and security within the business

  • Provide traceable history for troubleshooting, compliance, and dispute resolution

Examples of activity records that can be tracked:

  • Stock transfers (created, approved, declined)

  • Product updates, additions, and deletions

  • Accounting actions such as bill creation or ledger modifications

  • Goods received entries

  • Company or settings modifications

Access Control

To prevent unauthorized visibility and protect sensitive operational history, access to Activity Logs is strictly controlled.

Who Can Access

  • Business Owner

  • Admin Role

Key Functionalities

Search & Filtering

Users with access can:

  • Search activities by keywords

  • Filter records by date range

  • Filter by module ( Stock Transfer, Product, Bill, Company, etc.)

  • Filter by initiator (the user who performed the action)

  • Filter by store

  • View full details of each action through the “View Details” button

These filters enable faster retrieval and analysis of activity history.

Detailed Activity Log Page

The Detailed Activity Log page provides full visibility into all actions performed across the system, enabling owners, admins, and authorized staff to track system usage, changes, and operational activity for accountability and auditing purposes.

Key Information Displayed

Each log entry opens into a detailed view that clearly shows all important activity information. The details include:

  • Log ID — A unique identifier automatically assigned to each recorded action.

  • Created At — The exact date and time when the action occurred.

  • User — The name of the staff  who performed the activity.

  • Role — The user’s assigned system role, such as Owner, Manager, Cashier, etc.

  • Module — The section of the system where the change occurred, e.g., Products, Sales, Expenses, Stock, or Accounting.

  • Action Description — A clear explanation of what was done, such as Created, Updated, Deleted, Checkout Completed, Stock Adjusted, Expense Added, and other relevant actions.


Why This Matters

  • Stronger Security & Privacy: Sensitive business logs stay protected from unauthorized staff.

  • Improved Accountability: Every action is traceable to a user.

  • Audit & Compliance Support: Helps ensure internal processes are transparent and verifiable.

  • Operational Insights: Owners can monitor system engagement and team behavior.

The Activity Logs module provides essential visibility and auditing capabilities, but due to the sensitive nature of the data, access is strictly limited to Owner and Admin roles. Filtering and search tools support efficient review and help maintain operational transparency and control.


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