Lumi Business Product Update: Release 15

Lumi Business Product Update: Release 15

1. Automated “Rebates” Accounting 

For users with both the Accounting and Rebate features enabled, the system now automatically creates a dedicated accounting account named “Rebates.” This account is designed to help businesses track and manage rebate earnings more efficiently and transparently.

How It Works

  • Automatic Creation: The system creates the Rebates account automatically once both features (Accounting and Rebates) are active—no manual setup required.

  • Behaves Like a Bank Account: The Rebates account functions just like a bank account in the Accounting module:

    • Appears in financial report

    • Tracks balances in real time

  • Automatic Credit Entries: Whenever your business earns a rebate, the system automatically credits the amount to the Rebates account—no need for manual entries.

  • One-Way Transfer

    • Allowed: Transfer funds from the Rebates account to a bank account.

    • Not Allowed: Transfer funds from a bank account to the Rebates account.

Merchant Benefits

  • Improved Financial Visibility
    Merchants can easily see total rebate earnings and monitor changes through standard accounting reports.

  • Accurate Accounting
    The automated entries eliminate manual tracking errors and ensure consistent financial reporting.

  • Seamless Integration
    No need for external tracking or adjustments—everything is managed directly within the Accounting module.

  • Time-Saving Automation
    With automatic credits and system-managed setup, businesses save time on repetitive financial tasks.


2. Minimum Custom Price Control

Sales staff can currently apply custom prices to items during checkout. However, without limits, this can lead to significant revenue losses if prices are set too low—sometimes even below cost.

Problem

There is no built-in control to prevent sales staff from entering excessively low custom prices, which can negatively impact profit margins and overall business performance.

Solution

The Minimum Custom Price Control feature allows store admins to set pricing safeguards for each item. Admins can now configure the minimum allowable custom price based on either:

  • A percentage discount limit from the item’s default selling price

Example

  • Default item price: ₦1,000

  • Minimum price rule: 10% cap (max 10% discount)

  • Custom price entered by staff: ₦880

  1. ₦950 → Accepted
  2. ₦900 → Accepted
  3. ₦880 → Blocked (Triggers error: “Price is below the minimum allowed for this item”)

How It Works

  1. Admin Configuration

    • Admin can set the rule at the store level:

      • A minimum allowed percentage of the default price (e.g., 90%)

  2. Enforcement at Checkout

    • During checkout, if a custom price is entered:

      • The system checks it against the set minimum

      • If it’s below the threshold, the price is rejected, and an error message is shown

  3. Flexible Control

    • Different rules can be applied per item, allowing high-margin items more flexibility while protecting sensitive SKUs.

Merchant Benefits

  • Protects Profit Margins: Prevents unauthorised underpricing that could lead to losses

  • Enforces Pricing Policy at the Point of Sale: Ensures sales staff comply with your pricing standards in real time

  • Reduces Human Error and Risk: Avoids manual mistakes or intentional discounting beyond acceptable levels

  • Customizable for Business Needs: Choose between fixed or percentage-based rules to match your strategy



3. Dedicated Restock Tracking Page

Merchants currently have limited visibility into restock activities across multiple stores. This feature introduces a dedicated page in Manage Mode to act as a centralized hub for tracking, filtering, and managing all restock entries across stores.
Goal

 Provide a single place where users can view and manage restock activities.
Improve traceability of supplier transactions, restock amounts, and stock movements.
 Support multi-store merchants with filtering and consolidated reporting.

Main Page – Restock Activities Table

The main Restock Tracking Page will display a summary table of all restock entries across stores.

Columns:

  • Date/Time (when restock was recorded)

  • Supplier Name (clickable link to Supplier Details page)

  • Amount (total value of the restock)

  • Store (store where restock occurred)

  • View Button (opens the Detailed Restock Page)

  • Add Stock Button (creates a new restock record)

Filters:

  • Store Filter (Dropdown): Select one or multiple stores.

  • Date Range Filter (Calendar Picker): Choose start and end dates to refine records.

Detailed Restock Page

When clicking "View" on a restock entry, users see detailed supplier and invoice information, along with an itemized breakdown of all products.

Header Information:

  • Supplier Name (clickable link → Supplier Detailed Page)

  • Invoice/Receipt Number

  • Store

  • Order Number

  • Invoice/Receipt Date

Restocked Items Table:

  • Product Name

  • Quantity

  • Expiry Date

  • Cost Price

  • Selling Price

Business Justification

Without a centralized restock management view:

  • Merchants spend extra time navigating across pages to verify stock entries.

  • Tracking supplier history and invoice details is fragmented, leading to inefficiency.

  • Multi-store businesses face challenges reconciling restock data across locations.

Merchant Benefits

Centralized Visibility: Merchants can see all restock activities across their stores in one place, eliminating fragmented workflows.

Improved Accuracy: With invoice numbers, supplier names, and product details linked, merchants reduce errors during reconciliations and audits.

Supplier Relationship Management: Clickable supplier names allow quick navigation to supplier details, improving transparency and tracking of supplier performance.

Operational Efficiency: Filters (store and date) make it easy to locate specific restocks quickly, saving time during reviews and reporting.

Enhanced Financial Control: The summary table with amounts provides at-a-glance insights into restock spending per supplier and per store.

Audit & Compliance Ready: Detailed restock and return tables ensure full traceability of product quantities, prices, and expiry dates.



4. Waybills Management Page

Merchants need a centralized module to track, review, and manage all generated waybills across their business.
Before now , waybill information was  fragmented, making it difficult to monitor shipments, verify deliveries, and ensure accountability across multiple stores or branches. This feature introduces a dedicated “Waybills” page/module where all waybills can be accessed in one place, with full filtering, search, and management options.

Goal

Provide operational visibility for all logistics and transfer activities.
 Improve accountability across stores, branches, and staff.
 Streamline the waybill lifecycle from draft to dispatch to delivery.

Key Features

Dedicated Waybills Page/Module

  • Central hub for all waybill records.

  • Accessible under Manage Mode for users with the required permissions.

Waybills Table (Main Page)
Each row will display key waybill details:

  • Waybill Number

  • Date Created

  • Origin & Destination (store/branch)

  • Products & Quantities

  • Status (Draft, Dispatched, Delivered)

  • Created By

Filtering & Search Options

  • Date Range (calendar picker)

  • Status (dropdown: Draft, Dispatched, Delivered)

  • Store/Branch (origin or destination filter)

  • Created By (filter by staff member)

  • Search bar for quick waybill lookup

Detailed Waybill View

  • Clickable waybill entries open a detailed view page with:

    • Waybill number

    • Origin & destination

    • Date created

    • Products & quantities

    • Supplier (if applicable)

    • Created by

    • Current status

Optional: Status Update from Page

  • From the main page or detail view, authorized users can update waybill status (e.g., mark as Delivered).

Business Justification

  • Logistics operations require clear tracking of goods in transit.

  • Without a centralized view, businesses face miscommunication, delays, and accountability issues.

  • A dedicated Waybills module strengthens visibility, auditability, and operational control.

Merchant Benefits

Centralized Visibility: All waybills across stores and branches are accessible from one page.

Improved Accountability: Staff actions (Created By, Status Updates) are logged, supporting transparency and audits.

Operational Efficiency: Filtering and search make it easy to track shipments, saving time on manual checks.

Enhanced Customer Fulfillment: Ensures timely deliveries by tracking waybills in real time, reducing errors and delays.

Audit & Compliance: Clear records of dispatched and delivered goods improve reporting and compliance during inventory audits.

Better Store-to-Store Coordination: Multi-branch businesses can track stock transfers with full visibility into origin, destination, and delivery timelines.


5. Revenue Goals & Real-Time Progress Tracking

Merchants often need to set sales/revenue goals for each stores and track progress against those goals. This feature allows businesses to define daily, weekly, and monthly revenue targets per store and monitor real-time achievement as sales are recorded.

Goal

 Enable businesses to set revenue targets for branches across different time periods.
 Provide a clear, real-time view of progress toward these goals.
 Improve performance tracking and accountability across stores.

Key Features

Set Revenue Targets per Store

  • Each store can define:

    • Daily revenue targets

    • Weekly revenue targets

    • Monthly revenue targets

Real-Time Tracking

  • As sales are recorded, the system automatically updates:

    • Total revenue achieved

    • Percentage progress toward the goal

    • Example: ₦5,000,000 achieved = 50% of ₦10,000,000 goal

Dashboard Widget / Summary Panel

  • A visual display of progress for each target, showing:

    • Target Amount

    • Actual Achieved

    • Percentage Progress

Business Justification

Without clear goal tracking, stores operate reactively, making it difficult for management to monitor performance and identify underperforming branches.
This feature introduces goal-setting discipline and real-time accountability, ensuring sales teams work toward clear targets.

Merchant Benefits

Performance Management: Branch managers and staff can see their targets and progress in real time, driving motivation and accountability.

Better Decision-Making: Owners can identify high-performing vs underperforming branches quickly and adjust strategies accordingly.

Revenue Growth: Setting structured goals helps businesses focus efforts on meeting and exceeding sales expectations.

Operational Transparency: Store-level staff and HQ both see the same progress data, improving alignment.

Flexible Tracking: Merchants can adapt goals by day, week, or month to match sales patterns, campaigns, or seasonal peaks.

Motivation & Engagement: Real-time progress updates keep sales teams motivated and encourage healthy competition across stores.





6. Restrict Users to Assigned Store (with Cross-Store Transfer Capability)

Businesses with multiple stores often require strict user access controls to prevent unauthorized staff from managing inventory or sales outside their designated location. This feature allows admins to restrict users to only manage their assigned store, while still giving them the ability to initiate stock transfers to other stores (even those they do not have access to).

Goal

Enforce strict store-level permissions for users.
 Allow operational flexibility for stock movements between stores.
 Improve security and accountability in multi-store environments.

 Cross-Store Transfer Permission

  • Despite restrictions, users can:

    • Initiate stock transfers from their assigned store to other stores.

    • Select destination stores (even if they do not have access to manage them).

  • This ensures stock can flow across the business without compromising access controls.

Audit & Security Controls

  • All transfer activities are logged with:

    • User who initiated the transfer

    • Origin store

    • Destination store

    • Date/time of transfer

Business Justification

Without this control, users might:

  • Gain unnecessary visibility into other stores’ inventory and data.

  • Create security risks by managing stores they are not responsible for.

  • Cause operational confusion when staff can access multiple locations without clear boundaries.

This feature introduces a balance between security and operational flexibility, allowing safe transfers while keeping stores independent.

Merchant Benefits

Enhanced Security: Users are restricted to their assigned store, preventing unauthorized access to sensitive data or stock in other branches.

Clear Accountability: Transfer logs make it easy to track which staff initiated a stock transfer, improving traceability.

Operational Flexibility: Even with restrictions, stores can still transfer items to other locations, ensuring supply chain continuity.

Improved Efficiency: Staff don’t need broader access just to complete transfers — reducing the risk of errors and misuse.

Better Role Management: Supports businesses with store-specific staff roles while maintaining centralized inventory control.



 7. Mandatory Customer Email During Checkout

To improve customer record accuracy and enable seamless communication, businesses can now make customer email mandatory at checkout. This ensures that every order captured has a valid customer email address attached. This setting is enabled at the store level, giving each business the flexibility to decide whether to enforce email collection or not.

Goal

 Improve customer data quality for better record-keeping.
 Ensure businesses can send order confirmations, receipts, and follow-ups via email.
Standardize customer records across sales channels.

Store-Level Control

  • Each store can choose whether to enable or disable mandatory email collection at checkout.

Checkout Validation

  • Customers cannot complete checkout without entering a valid email address if the setting is enabled.

Enhanced Customer Records

  • Ensures every customer record includes an email, improving traceability and engagement opportunities.

Business Justification

Inconsistent customer data can cause:

  • Difficulty in sending receipts or invoices.

  • Limited ability to follow up on customer orders.

  • Poor customer profiling for loyalty programs or targeted marketing.

Merchant Benefits

Reliable Customer Communication: Enables businesses to send order confirmations, digital receipts, and delivery updates directly to customers.

Marketing & Loyalty Programs: Having verified customer emails allows merchants to run promotions, send newsletters, and build stronger customer relationships.

Improved Record-Keeping: Every order is tied to a customer email, making customer history easier to track and manage.

Reduced Disputes: Emails provide a verified trail of order confirmations, reducing errors and misunderstandings.

Future-Proofing: Prepares businesses for CRM integrations, customer engagement tools, and loyalty programs that require email addresses.







8.  Restrict Customers to Specific Stores

In multi-branch businesses, customer records are often managed across different stores. Without restrictions, staff may access or contact customers belonging to other branches, which can lead to confusion, duplication of effort, and inconsistent customer experiences. This feature introduces store-level customer restrictions, ensuring that each customer is tied to a specific store, and only staff from that store can manage them.

Store-Level Restriction System

  • Each customer record will be tagged with a specific store/branch.

  • Store staff will only see and manage customers belonging to their assigned branch.

  • Staff will not be able to view or interact with customers from other branches.

Admin Override

  • Business-level admins retain global access to all customer records across stores.

  • This ensures central oversight and reporting remain unaffected.

Merchant Benefits

Improved Customer Experience: Customers are only managed by the store they belong to, ensuring consistent communication and service.

 Reduced Confusion: Prevents staff from accessing or contacting customers outside their branch.

Data Accuracy: Eliminates duplicate customer outreach and record mix-ups between branches.

Better Accountability: Each store is responsible for its own customer base, making ownership clear.

Central Oversight for Admins: Business-level admins can still view and analyze the entire customer database without restrictions.


    • Related Articles

    • Lumi Business Product Update: Release 11

      We’re excited to share the latest updates and improvements to Lumi Business. This release focuses on enhancing visibility, improving transaction tracking, and streamlining your workflow across key modules . These changes are designed to help you ...

    • Lumi Business Product Update: Release 9

      We're excited to announce the latest updates to Lumi Business, packed with new features and enhancements designed to improve the customer experience and streamline business operations. 1. Store Wallet The Store Wallet feature allows merchants to take ...

    • Lumi Business Product Update: Release 14

      1. Edit Payment Method After Checkout Description: This feature enables merchants to edit the payment method on a sales transaction after checkout, specifically for Cash, Card, and Transfer payments, with strict security and process controls. ...

    • Lumi Business Product Update: Release 8

      We are excited to introduce several new features for merchants in the Lumi ecosystem. These updates are designed to improve store management, storefront management, and overall customer experience. Below is a detailed breakdown of each feature and ...

    • Lumi Business Product Update: Release 7

      Whats New ?! Dear Business Partners, We're thrilled to introduce the latest enhancements to Lumi Business, designed to make your operations more secure, efficient, and profitable. 1. Inventory End of Day (EOD) Report Overview It is a powerful ...